ANNEX 5

Agreed conditions with North Yorkshire police

1.A digital colour CCTV system will be installed to cover the premises and recorded coverage will include all areas (including outside areas) to where public have access to consume alcohol.

· It will be maintained, working and recording at all times when the premises are open.

· The recordings should be of good evidential quality to be produced in Court or other such hearing.

· Copies of the recordings will be kept available for any Responsible Authority for 28 days. Subject to Data Protection requirements.

· Copies of the recordings shall be made available to any Responsible Authority within 48 hrs upon request. Subject to Data Protection requirements.

· Copies of the recordings will display the correct time and date of the recording.

It is the responsibility of the management to ensure that there are sufficient members of staff available during the hours of operation to be able to download evidence from the cctv system at the request of the police or responsible authority. Subject to Data Protection requirements.

2. Documented staff training will be given regarding staff’s obligation under the Licensing Act in respect of the:-

· Retail sale of alcohol

· Age verification policy

· Conditions attached to the Premises Licence

· Permitted Licensable activities

· The Licensing objectives and

· The Opening Times of the venue.

Such records shall be kept for a minimum of one year and will be made available immediately upon request from any Responsible Authority.

3. A Refusals Register and Incident Report Register will be kept. Such documents will record incidents of staff refusals of alcohol sales to under-age or drunk people as well as incidents of any anti-social behaviour and ejections from the premises.

Such records shall be kept for at least one year. [For the avoidance of doubt, the one year period relates to each respective entry in the log book and runs from the date of that particular entry]: They will be made available immediately upon a reasonable request from any responsible authority.

4.The premises shall operate as a restaurant and karaoke bar and not as a vertical drinking establishment providing food and non-alcoholic drinks.

5.There shall be a minimum of 60 table covers available at all times on the ground floor

6.A min of 2 SIA registered door staff shall be provided at the premises from 2400 hours to the close of business Fridays, Saturdays, Sunday’s leading in to a bank holiday and any day where a Race meeting is held at York Racecourse (save for the Family meeting held in September and the first meeting in May).

At all other times the need for SIA registered door staff shall be determined in accordance with a risk assessment, to be carried out by the Designated Premises Supervisor and or the Premises Licence Holder. When employed, door staff will wear high visibility arm bands

7.When SIA Door Supervisors are on duty, they shall sign in and out of the premises in a register and shall provide their full name and SIA number.

8.It is the responsibility of the Designated Premises Supervisor / Manager on duty for risk assessing the need for SIA Door Supervisors at the premises. Special consideration should be given to the need for Door staff on Fridays/Saturdays or any Sunday leading into a bank holiday Monday and any days where race meetings are held at York Racecourse.

9.The sale of alcohol shall cease 30 minutes before close of business on any given day to allow for ‘drinking up’ time.

10.Clear and legible notices shall be displayed at all exits requesting patrons to respect the needs of local residents and to leave the premises and area quietly

11.The licence holder will operate a Challenge 25 Age Verification Policy at the premises.

12.The only acceptable proof of age identification shall be a current Passport, photo card Driving Licence, Military ID card, or identification carrying the PASS logo (until other effective identification technology e.g thumb print or pupil recognition, is adopted by the Premises Licence Holder).

13.Alcoholic drinks purchased on the premises may only be taken off the premises in sealed containers.

14. No drinks or drinking glasses shall be taken out of the licensed premises or (licensed area) onto the pavement or highway.

15. The outside area will be regularly cleared and kept tidy.

16. All off sales of alcohol shall be in sealed containers.

17. The premises licence holder will operate a full HR management system where all relevant documents are stored for each individual member of staff.

18. All copies of relevant documents for members of staff will be retained for a period of 24 months post termination of employment and will be made available to Police, Immigration or Licensing Officers on request.

19. The premises licence holder will work with Peninsula (or any other HR company) to carry out checks on the Home Office website and verify identification documents such as right to work documents to ensure that all new members of staff can be legally employed.

20. No new member of staff will be able to work at the premises unless they have provided satisfactory proof of identification and right to work.

21.After 24:00hrs the only door used by members of the public to enter the premises

shall be the main door on to Barbican Road.

22.Last public entry to the premises shall be 24:00hrs. For the purpose of clarity no

members of the public will be allowed entry to the premises after 24:00hrs until the

close of business (this does not prevent re-entry to customers who have left the

venue to smoke).